How to Organize Your Links with Folders in useclick.io

What are Folders?

Folders in UseClick provide a simple yet powerful way to organize your links into logical groups, making it easier to manage and find your links as your collection grows. Think of folders as digital filing cabinets where you can categorize links by project, client, topic, or any other structure that makes sense for your workflow.

Unlike campaigns (which are designed for grouping links around specific marketing initiatives), folders offer a flexible organizational layer that helps you maintain a clean, navigable link library—especially valuable when managing hundreds or thousands of links.

Why Use Folders?

Folders become essential as your link collection grows. Here's why they're a game-changer for link management:

Folder Availability by Plan

Folder features vary by subscription plan:

Plan	Folders Available	Nested Folders	Team Permissions
Free	Up to 3 folders	No	No
Starter	Up to 10 folders	Yes (2 levels)	No
Growth	Up to 50 folders	Yes (unlimited)	No
Pro	Unlimited folders	Yes (unlimited)	Yes
Business	Unlimited folders	Yes (unlimited)	Yes (advanced)

How to Create a Folder

Creating folders in UseClick is straightforward. Follow these steps:

Step 1: Access the Folders Section

1. Log in to your UseClick dashboard at useclick.io/dashboard
2. Look for the "Folders" option in the left sidebar navigation
3. Click "Folders" to view your existing folders (if any)

Step 2: Create a New Folder

1. Click the "+ New Folder" button in the top-right corner
2. A modal will appear asking for folder details
3. Enter a folder name (e.g., "Client Projects", "Blog Posts", "Social Media")
4. Optionally add a description to clarify the folder's purpose
5. If you have nested folders enabled (Starter+), you can select a parent folder to create a subfolder
6. Click "Create Folder" to save

Step 3: Add Links to Your Folder

There are three ways to add links to a folder:

Method 1: During Link Creation

1. When creating a new link, look for the "Folder" dropdown in the link creation modal
2. Select the folder you want to assign the link to
3. Complete the link creation process normally
4. The link will automatically be placed in the selected folder

Method 2: Move Existing Links

1. Go to your main links list in the dashboard
2. Find the link you want to organize
3. Click the three-dot menu (⋮) on the link row
4. Select "Move to Folder"
5. Choose the destination folder from the dropdown
6. Click "Move" to confirm

Method 3: Bulk Move Multiple Links

1. In the links list, check the boxes next to multiple links you want to organize
2. A bulk action toolbar will appear at the top
3. Click "Move to Folder" from the bulk actions
4. Select the destination folder
5. Click "Move X links" to confirm

Managing Folders

Once your folders are created, you can manage them with these common operations:

Viewing Folder Contents

1. Click on any folder name in the sidebar or folders page
2. The main view will filter to show only links within that folder
3. You'll see the folder name at the top with a count of links inside
4. All link operations (edit, delete, analytics) work normally within folder views

Renaming a Folder

1. Go to the Folders page or hover over a folder in the sidebar
2. Click the three-dot menu (⋮) next to the folder name
3. Select "Rename"
4. Enter the new folder name
5. Click "Save" to apply the change

Deleting a Folder

1. Navigate to the folder you want to delete
2. Click the three-dot menu (⋮) next to the folder name
3. Select "Delete Folder"
4. A confirmation modal will appear
5. Choose what happens to links inside:
   • Move to "Uncategorized" - Links remain but move out of the folder
   • Delete all links - Permanently delete the folder and all its links (use carefully!)
6. Confirm deletion by clicking "Delete Folder"

Moving Folders (Nested Structure)

If you have nested folders enabled (Starter+ plans):

1. Find the folder you want to move
2. Click the three-dot menu (⋮)
3. Select "Move Folder"
4. Choose a new parent folder (or select "Root" to move to the top level)
5. Click "Move" to confirm
6. The folder and all its contents (including subfolders) will move to the new location

Nested Folder Structure

Nested folders (available on Starter+ plans) let you create hierarchical organizational structures for complex workflows.

Example Nested Structure:

Clients
  ├── Client A
  │   ├── Social Media
  │   ├── Email Campaigns
  │   └── Blog Posts
  ├── Client B
  │   ├── Product Launch
  │   └── Webinars
  └── Client C
      └── Affiliate Links

Internal Projects
  ├── Marketing
  │   ├── Q1 2025
  │   └── Q2 2025
  └── Development
      └── Documentation Links
        

Best Practices for Nested Folders:

• Don't nest too deep: Keep hierarchies to 3-4 levels maximum for usability
• Use consistent naming: Establish naming conventions across all folder levels
• Group by client/project first: Top-level folders should represent major divisions (clients, departments, years)
• Logical grouping: Second-level folders should represent categories (campaigns, content types, platforms)
• Review regularly: Restructure your hierarchy as your needs evolve—don't be afraid to reorganize

Team Collaboration with Folders

Pro and Business plans can assign folder-level permissions to control team access:

Setting Folder Permissions:

1. Navigate to the folder you want to share
2. Click the three-dot menu (⋮) > "Permissions"
3. Click "+ Add Team Member"
4. Select team members from your organization
5. Assign permission levels:
   • View Only: Can see links but not edit or delete
   • Editor: Can create, edit, and delete links within the folder
   • Manager: Full access including subfolder management and permissions
6. Click "Save Permissions"

Permission Inheritance:

When using nested folders, permissions inherit downward:

• Granting access to a parent folder automatically grants access to all subfolders
• You can override inherited permissions on specific subfolders for tighter control
• Removing someone from a parent folder removes access to all children folders

Common Use Cases

Here are real-world scenarios where folders excel:

1. Agency Client Management

Scenario: You're a digital marketing agency managing 15 clients, each with multiple campaigns.

Folder Structure:

Clients
  ├── Client A
  │   ├── Social Ads
  │   ├── Email Marketing
  │   └── Blog Content
  ├── Client B
  │   └── Product Launch
  └── ...
        

Benefits: Each client's links are isolated, team members see only assigned client folders, billing and reporting are simplified by client.

2. Content Library by Topic

Scenario: You're a content creator managing links for blog posts, videos, and social media across multiple topics.

Folder Structure:

Content
  ├── Tech Reviews
  ├── Tutorials
  ├── Product Roundups
  └── Affiliate Links
        

Benefits: Quickly find links related to specific content types, analyze which topics drive the most clicks, organize affiliate links separately.

3. Time-Based Organization

Scenario: You want to track marketing efforts by quarter or year.

Folder Structure:

Marketing
  ├── 2024
  │   ├── Q4
  │   └── Archive
  └── 2025
      ├── Q1
      ├── Q2
      └── Q3
        

Benefits: Archive old campaigns without deleting data, compare year-over-year performance, maintain historical records.

4. Platform-Specific Links

Scenario: You share links across different platforms and want to organize by channel.

Folder Structure:

Channels
  ├── Instagram
  ├── Twitter/X
  ├── LinkedIn
  ├── Email Newsletter
  └── Podcast Show Notes
        

Benefits: Quickly see which platforms generate the most engagement, tailor link strategies per platform, share channel-specific analytics with stakeholders.

5. Event and Webinar Management

Scenario: You host regular events and webinars, each requiring multiple links (registration, resources, replays).

Folder Structure:

Events
  ├── 2025 Marketing Summit
  │   ├── Registration Links
  │   ├── Session Resources
  │   └── Post-Event Replays
  └── Monthly Webinars
      ├── January 2025
      └── February 2025
        

Benefits: Keep all event-related links together, reuse folder structure for recurring events, measure event ROI with folder-level analytics.

Best Practices for Using Folders

1. Plan Your Folder Structure Early

Before creating folders, sketch out a logical hierarchy that matches your workflow. Consider:

• Will you organize by client, project, topic, time period, or platform?
• How many levels of nesting do you realistically need?
• What folder names will be clear to your team members?
• Can your structure scale as your link count grows?

2. Use Descriptive, Consistent Names

• Good: "2025 Q1 Social Media", "Client A - Product Launch", "Blog Post Links"
• Bad: "Misc", "Stuff", "Links123", "New Folder (2)"
• Establish naming conventions: "Client Name - Campaign Type" or "YYYY-MM - Project"
• Avoid special characters that might cause issues: / : * ? " < > |

3. Don't Create Too Many Folders

More isn't always better. Having 100 folders with 2 links each defeats the purpose of organization.

• Aim for folders with at least 5-10 links each
• If a folder has only 1-2 links and will stay that way, consider merging it
• Use campaigns for temporary groupings, folders for permanent organization

4. Maintain an "Uncategorized" or "Inbox" Folder

Create a catch-all folder for new links that haven't been organized yet:

• Assign new links to "Inbox" by default during rapid creation
• Schedule weekly time to review and sort the inbox into proper folders
• This prevents disorganization from blocking link creation workflow

5. Archive Instead of Delete

Create an "Archive" top-level folder for old campaigns:

• Move completed campaign folders to "Archive > 2024" or "Archive > Client Name"
• Preserves historical click data without cluttering your active workspace
• Allows future reference for performance benchmarks or compliance audits

6. Leverage Folder Permissions for Security

On Pro/Business plans, use folder permissions to implement least-privilege access:

• Contractors should only see folders for their assigned projects
• Junior team members can have "View Only" access to learn from existing campaigns
• Sensitive client work should have restricted access to specific team members only

7. Combine Folders with Campaigns

Folders and campaigns serve different purposes—use both together:

• Folders: Long-term organization by client, topic, or structure
• Campaigns: Temporary groupings for specific marketing initiatives
• Example: Create a "Client A" folder, then use campaigns within that folder for "Spring Sale 2025", "Summer Promo", etc.

Troubleshooting Common Issues

Issue 1: Can't Create More Folders

Symptom: You see a "Folder limit reached" error when trying to create a new folder.

Solution:

• Check your plan's folder limit (Free: 3, Starter: 10, Growth: 50, Pro/Business: unlimited)
• Delete unused folders or merge similar folders to free up space
• Upgrade your plan to get more or unlimited folders
• Consider using campaigns instead of folders for temporary groupings

Issue 2: Nested Folders Not Working

Symptom: You can't create subfolders or the option is grayed out.

Solution:

• Nested folders require Starter plan or higher
• Starter plan allows 2 levels of nesting, Growth+ allows unlimited
• If you're on Starter and hitting the 2-level limit, upgrade to Growth for unlimited nesting
• Check that you're not trying to create a circular reference (Folder A inside Folder B inside Folder A)

Issue 3: Links Disappeared After Moving Folders

Symptom: After moving a folder, you can't find the links that were inside.

Solution:

• Links move with their parent folder—check the new folder location
• Use the global search in the dashboard to find links by slug or URL
• Check the "All Links" view (no folder filter) to see if links were accidentally unassigned
• If you accidentally deleted a folder with links, contact support immediately for potential recovery

Issue 4: Team Member Can't See Folder

Symptom: A team member reports they can't see a folder you created.

Solution:

• Check folder permissions—you may need to explicitly grant them access (Pro/Business plans)
• Verify the team member is logged into the correct organization
• Ensure they have the right role (some organizations restrict folder creation to admins/owners)
• Refresh the page or have them log out and back in to sync permissions

Frequently Asked Questions

Can I assign a link to multiple folders?

No, each link can only belong to one folder at a time. However, you can:

• Use campaigns in addition to folders (links can be in both a folder and a campaign)
• Create duplicate links with different slugs if you need the same URL in multiple organizational contexts
• Use tags (if your plan includes them) for cross-folder categorization

What happens to links when I delete a folder?

When deleting a folder, you choose:

• Move to Uncategorized: Links are preserved and moved to a default "Uncategorized" folder
• Delete all links: Permanently deletes the folder AND all links inside (irreversible—use cautiously)

We recommend always choosing "Move to Uncategorized" unless you're absolutely certain you want to delete the links.

Can I export analytics by folder?

Yes! On Starter+ plans, you can:

• Navigate to a folder view
• Click "Analytics" or "Export" in the toolbar
• Export a CSV containing all links and click data within that folder
• Use this for client reporting, campaign analysis, or archival purposes

Do folders affect link performance or loading speed?

No. Folders are purely organizational and have no impact on:

• Link redirect speed (your short links load just as fast)
• Click tracking accuracy
• Analytics data collection

Folders only affect how you view and manage links in the dashboard—they're invisible to end users clicking your links.

Can I rename folders without breaking anything?

Yes, renaming folders is completely safe:

• All links inside remain intact
• Link slugs and URLs don't change
• Folder permissions carry over to the new name
• Analytics and historical data are preserved

How are folders different from campaigns?

Feature	Folders	Campaigns
Purpose	Long-term organization	Temporary marketing initiatives
Best For	Clients, topics, platforms, time periods	Specific promotions, product launches, events
Lifespan	Permanent (until you delete)	Often short-term (weeks to months)
Nesting	Yes (hierarchical structure)	No (flat structure)
Compatibility	Links can be in folders + campaigns	Links can be in folders + campaigns

Recommendation: Use folders for permanent organizational structure, and campaigns for time-bound marketing efforts. They work great together!

Can I move folders between organizations?

Not directly. Folders are tied to a specific organization. However, you can:

• Export links from Folder A in Organization 1 as a CSV
• Import that CSV into Organization 2
• Recreate the folder structure in the new organization
• Contact support if you need help with large-scale migrations

Next Steps

Now that you understand folders, explore related organizational features:

• Use campaigns for time-bound marketing initiatives that complement your folder structure
• Bulk upload links to quickly populate folders with existing URLs
• Create links and assign them to folders during creation
• Explore team management (Pro+) to assign folder permissions to collaborators